Templates are available to customize the document folder tree throughout your system. As expected, collaboration is supported, with permissions and auditing options available for easier file management.ĮFileCabinet is a document management software solution that uses smart automation to organize, name, and store files according to their content. Everything can be smartly indexed using AI, with files automatically stamped for indexing, as well as rules-based routing to make storage and archiving easier, which is all done through secure hosting in the cloud. It supports a number of document formats, and also provides document imaging and data capture as part of its service. In that regard it makes Samepage a potentially flexible solution to cover multiple needs.ĭokmee advertises itself as an enterprise content management solution, to organize, secure, and manage files. The interface is simple and easy to use, with collaboration built into the heart of it. The aim is to simplify everything in a single app as opposed to having multiple software applications for different tasks. Samepage is a little different to standard document management as it's more about creating a single focal point for all communications, projects, and document sharing tools.
Therefore we'll continue this list by featuring some of the other DMS solutions worth considering: While there are a number of dedicated office and document platforms we could mention, not least Office 365, LibreOffice, and Adobe Document Cloud, these are more focused on creating documents and managing those, rather than managing and storing documents from multiple sources and formats.
However, a lot of suppliers and contractors will still deal with paper, so any DMS needs to have a document scanning solution, often working as a standalone or part of an OCR scanning software package, so that any such paper invoices, receipts, or other documents can be scanned so that a digital copy can be archived while the paper version is recycled. These days it will also cater for esigning software for documents. Good document management software (DMS) also has to be able to work with different digital file types, not just from office software, but also note-taking apps, technical plans, images and designs, and anything else you could imagine previously being printed on paper, including from legacy file formats. And that's on top of general document editing and management tasks.
However, it's not just about archiving information as much as making the whole process of document management easier, covering everything from branded templates, improving workflows, working with collaboration tools, as well as being able to sort through sometimes technical information. This means that instead of having to keep paper in clunky file cabinets, documents can now be stored securely online. Document management is becoming increasingly important as the concept of a paperless office is becoming an everyday reality, especially with the growth in cloud storage services.
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